Mandatory Disclosure

Rules & Regulation Book
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Rules & Ragulation

Mandatory Disclosure updated on 10/02/2024

AICTE File No. North-West/1-403260341 Date & period of first online approval -13/7/2010 Period up to(2010-18)

10.1 Name of the Institution: Guru Nanak Dev Polytechnic College,Ludhiana

Address of the Institution: Gill Park,Gill Road, Ludhiana-141006 City & Pin Code Ludhiana-141006State/UT Punjab

Longitude & Latitude

Phone number with STD Code: 0161-2490654
Fax Number with STD Code: 0161-2504455
Office hours at the institution: 8 Hours
Academic Hours at the institution: 8 Hours
Email: principalgndp@gmail.com
Website: www.gndpoly.org
Nearest Railway Station (dist in km): Ludhiana (6.5 km)
Nearest Airport (dist in km) : Chandigarh

Name of the Principal: Mrs. Sarbjit Kaur
Exact Designation: Principal
Phone number with STD code: 0161-2490654
Fax number with STD Code: 0161-2504455
Email Id: principalgndp@gmail.com
Highest Degree: M. E. in Civil Engineering

10.2 Type of Institution: Govt. Aided
Category (1)of the institution Minority: Sikh
Category (2) of the Institution: Co-Ed.

10.3 Name of the Organization running the Institution: Nankana Sahib Education Trust
Type of the organisation: Trust
Address of the Organisation: Gill Park, Gill Road,Ludhiana-141006 Registered with Sub Registrar,Ludhiana Registration
Date: 24.2.1953
Website of the organisation: www.gndpoly.org

10.4 Name of the affiliating Board: Punjab State Board Of Technical Education Address : Sector 36-A,Chandigarh
Website: www.punjabteched.com
Latest Affiliation Period : Upto 2021

10.5 Governance

10.5.1 Governing Body of Members

Adv. S. Harjinder Singh Dhami, Nankana Sahib Education Trust
S. Maheshinder Singh Grewal, H No-153, Model Town, Ludhiana
S. Darshan Singh Shivalik, Mehtab House, Madhuban Enclave, Barewal Road, Ludhiana
S. Gurcharan Singh Grewal, H No-1756, tehsil Road, Jagraon, Ludhiana
S. Sharanjit Singh Dhillon, H No-59-60, Panchsheel Vihar, Barewal, Ludhiana
S. Harbhajan Singh Gill, VPO - Gill, Ludhiana
S. Jogeshvar Singh Gill, 27-G, Sarabha Nagar, Ludhiana
S. Sachdev Singh Gill, Jasdev Singh Nagar, OPP- Nankana Sahib Public School, Gill, Ludhiana
S. Baljit Singh Gill, VPO-Gill, Ludhiana
S. Dharampal Singh, VPO-Gill, Ludhiana
S. Avtar Singh Gill, VPO-Gill, Ludhiana
S. Kamikar Singh Gill, VPO-Gill, Ludhiana
Director Trust, NSET, Ludhiana, GNE Campus, NSET Office
Principal, GNDEC, GNDEC, Ludhiana
Principal, GNDPC, Guru Nanak Dev Polytechnic College, Ludhiana
S. Ajmer Singh Gill, Village- Lakhowal, PO-Gaddowal, Ludhiana

10.5.2 Anti-Ragging Committee

Name	Mobile Number
S.Baldev Singh, HOD Electrical	98884-37135
Mrs. Sarbjit Kaur, HOD Civil	98720-74276
S. Hardeep Singh, HOD Computer	98729-55518
S. Satnam Singh, HOD ECE	98729-76808
S. Prabhpreet Singh, HOD Auto	98149-94945
Sh. Ashok Kumar, I/C Mech.(Acting)	94173-07615

Anti Ragging Squads

Department	Name of the faculty member
Applied Science	Mrs. Sarbjot Kaur - Convenor S. Gurpreet Singh
Civil Engineering	Sh. Jagdishpreet Singh - Convenor Sh. Kulraj Singh
Mechanical Engg.	Sh. Gurmeet Singh - Convenor Mrs. Tejinder Kaur
Electrical Engg.	Mrs. Gurinder Kaur Sandhu - Convenor Sh.Jasvir Singh
Electronics & Comm.Engg.	Sh.Parampal Singh- Convenor Ms. Harjit Singh
Computer Engg.	Sh.Sanjiv Kumar-Convenor Mrs. Sonia Chawla
Auto Engg.	Sh. Kulwinder Singh-Convenor Sh. Parminder Singh Pandher
Workshop	S. Amarjit Singh- Convenor S. Sandeep Singh.
Hostel Boys & Girls	Sh.Gurcharan Singh, Chief Warden.

10.5.3 Grievance Redressal Committee

Sr. No.	Name of the staff member with Designation	Designated as
1	Mrs. Charanjeet Kaur, HOD Applied Sci.	Chief
2	Mrs. Tejinder Kaur, LME	Member
3	S. Chatar Partap Singh, LECE	Member
4	Mrs. Prabhjot Kaur, Prog. CSE	Member
5	S. Sukhwinder Singh, IWS	Member

10.5.4 Internal Complaint Committee.

Sr. No.	Name of the staff member with Designation	Designated as
1	Mrs. Charanjeet Kaur, HOD Applied Sci.	Chairman
2	S. Gurcharan Singh, LCE	Member
3	Mrs. Ramneek Kaur Gill, LEE	Member
4	Mrs. Tejinder Kaur, LME	Member
5	Ms. Bhavneet Gill, LECE	Member
6	Mrs. Sonia Chawla	Member
7	S. Parminder Singh Pandher, LAE	Member
8	S. Gurmail Singh, IWS	Member
9	S. Jasmir Singh, Office Suptd.	Member
10	Mrs. Mandeep Kaur, Clerk	Member
11	Manvir Singh, R.No-660	Member
12	Prabhjot Kaur,R. No.-869	Member
13	Kashish, R.No.-352	Member

10.5.5 Internal Complaint cell of Sexual Harassment of Women.

Sr. No.	Name of the staff member with Designation	Designated as
1	Mrs. Charanjit Kaur,HOD App.Sci.	Convenor
2.	Mrs. Tejinder Kaur, Lect. Mechanical	Member
3.	Mrs. Ramanpreet Kaur Gill, Lect. Electrical	Member
4.	Mrs. Harpreet Kaur Sharma, Lect. Computer	Member

10.5.6 Committee for the matters of SC/ST students

Sr. No.	Name of the staff member with Designation	Designated as
1	Sh. Gurmeet Singh, Lect. Mech.	Chairman
2.	Sh. Gurcharan Singh, LCE	Member
3.	Sh. Jaspal Singh, L.Phy.	Member
4.	Mrs. Harpreet Kaur, L. Comp	Member
5.	Sh. Amarjit Singh, IWS	Member
6.	Sh. Jasmir Singh, Supdt. Office	Member

10.5.7 INTERNAL QUALITY ASSURANCE CELL (IQAC)

Sr. No.	IQAC Members	Name & Designation
1	Chairperson	Principal, Guru Nanak Dev Polytechnic College, Ludhiana
2	Teachers	S. Kulwinder Singh, Lect. Automobile S. Shahbaz Singh, Lect. Civil S. Jasvir Singh, Lect. Elect.
3	Management Member	S. Baljit Singh Gill, Nankana Sahib Education Trust, Ludhiana
4	Senior Administrative Officer	Incharge Mechanical Deptt. Mrs. Sarbjit Kaur, HOD Civil Deptt. Mrs. Charnjit Kaur, Lect. Math
5	Local Society Students Alumni	Sh. Davinder Singh, (GNDPC) Gen. Secy. Alumni S. Gurmeet Singh, Inst, W/shop and Alumni (GNDPC)
6	Nominee from Employers/Industrialists/ Stakeholders	Sh. Ranjodh Singh, M.D. G.S.Raditors Sh. Harpal Singh Bhambra, M/s Bhambra Mechanical, Janta Nagar, Ludhiana
7	Senior Teacher as the Coordinator	Sh. Sanjeev Kumar, Lect. Computer

10.5.8 Courses being Conducted (2019-2020)

S. No.	Course Title	Seats Approved by AICTE		AICTE Approval			Seats allowed by Board		Actual Number of students admitted
S. No.	Course Title	M	E	Period	Letter No.	Dates	Seats Intake	Approved	Actual Number of students admitted
1	Civil Engg.	60		1 year	North-West/ 1-7013296379 /2020/EOA	Date:	60+3		61
2	Electrical Engg.	60				30-Apr-2020	60+3		63
3	Mechanical Engg.	60					60+3		62
4	ECE	60					60+3		63
5	CSE	60					60+3		63
6	Automobile Engg.	60					60+3		63
7	Post Diploma in Automobile Engineering	20					20		3

10.5.9 Institute Industry Cell

Sr. No.	Name of the staff member with Designation	Designated as
1	S. Prabhpreet Singh, HOD Auto	T.P.O.
2	S. Gurmeet Singh, Lect. Mech.	Co-ordinator
3	S. Gurcharan Singh, Lect. Civil	Co-ordinator
4	Sh. Aman Bhardwaj, Lect. CSE	Co-ordinator
5	Mrs. Ramneek Kaur Gill, Lect. Elect.	Co-ordinator
6	S. Chatarpartap Singh, Lect. ECE	Co-ordinator
7	S. Amanjot Singh, Lect. Auto	Co-ordinator

Courses being Conducted (2020-2021)

S. No.	Course Title	Seats Approved by AICTE		AICTE Approval			Seats allowed by Board		Actual Number of students admitted
S. No.	Course Title	M	E	Period	Letter No.	Dates	Seats Intake	Approved	Actual Number of students admitted
1	Civil Engg.	60		1 year	North-West/ 1-4260929271 /2019/EOA	Date:	60+3		57
2	Electrical Engg.	60				29-Apr-2019	60+3		63
3	Mechanical Engg.	60					60+3		57
4	ECE	60					60+3		31
5	CSE	60					60+3		63
6	Automobile Engg.	60					60+3		58
7	Information Technology	60					60+3		2024 Approval
8	Post Diploma in Automobile Engineering	20				20		6
9	Post Diploma in CAD/CAM	20				20		2024 Approval

10.5.9 INFORMATION OF INFRASTRUCTURE

Existing Facilities

Land (area in acres) :	20 Acres	Owernship whether the land is registered in society name or leased/ Jamabandi/ CLU/Land deed/ relevant document regarding land ownership
Requirted as per AICTE:	1.5
Location (Rural/Urban) :	Urban

Infrastructure Details

I Instructional Area

Sr. No.	Categorys	No. Required	No. Available	Shortage	Buildup Area Required	Build up Area Available	Shortage
1.	Class Room	14	18	0	1056	1636	0
2.	Tutorial Room	4	2	2	132	212	0
3.	Laboratory	22	34	0	2771	4673	0
4.	Workshop	2	8	0	400	1026	0
5.	Language Laboratory	1	1	0	66	117	0
6.	Computer Center	1	1	0	150	163	0
7.	Drawing Hall	2	10	0	264	1030	0
8.	Library & Reading Room	1	1	0	150	163	0
9.	Seminar Hall	1	1	0	132	456	0

II Administrative Area

Sr. No.	Categorys	No. Required	No. Available	Shortage	Buildup Area Required	Build up Area Available	Shortage
1.	Principal Office	14	1	0	30	37	0
2.	Board Room	1	1	0	20	112	0
3.	Office	1	2	0	150	150	0
4.	Deptt. Office	7	8	0	120	352	0
5.	HOD cabin	7	8	0	120	352	0
6.	Faculty Room	1 per faculty	21	0	5m²	227	0
7.	Central Stores	1	1	0	30	197	0
8.	Maintenance	1	1	0	10	10	0
9.	House Keeping	1	1	0	10	10	0
10.	Pantry for Staff	1	1	0	10	20	0
11.	Exam Office	1	1	0	10	10	0
12.	TPO Office	1	1	0	30	67	0

III Amenities Area

Sr. No.	Categorys	No. Required	No. Available	Shortage	Buildup Area Required	Build up Area Available	Shortage
1.	Toilets (Ladies & Gents)	Adepuate	16	0	350	412	0
2.	Boys Common Room	1	1	0	75	168	0
3.	Girls Common Room	1	2	0	75	112	0
4.	Canteen	1	1	0	150	235	0
5.	Stationery Store & Reprography	1	1	0	10	56	0
6.	First Aid cum Sick Room	1	1	0	10	52	0
7.	Principal's Quarters	Desirable	1	0	150	--	0
8.	Guest House	Desirable	4	0	30	310	0
9.	Sports Club/Gym	Desirable	1	0	200	221	0
10.	Auditorium	Desirable	1	0	400	750	0
11.	Boys Hostel	Desirable	1	0	--	3615	0
12.	Girls Hotel	Desirable	0	0	--	0	0

10.5.10 Library Details

Course(s)	Reading Room Seating capacity		No. of Titles		No. of Volumes		No. of Journals
Course(s)	Required	Available	Required	Available	Required	Available	Required	Available
Engineering & Technology	150	150	2650	2686	14750	15211	21	21

No. of Books and Priodicals etc.

Engineering & Technology books/ other disciplines Offered by the respective polytechnic	15211
Basic Sciences & Engineering Science of diciplines	2400
Books on Communication Skills management and Standard general reading	1051
Periodicals	44

I- Books (Dicipline Wise)

Civil	1839
Electrical	1902
Mechanical & Automobile	3023
ECE	2134
CSE	1889
App. Sci.	2135
Gen. Books	1014
Ref. Books	1274

II- Journals (Dicipline Wise)

Civil	05
Electrical	03
Mechanical	04
ECE	03
CSE	02
Automobile	02
App. Sci.	02

III-New Additions

New additions during	a) Year 2019-2020	815
New additions during	b) Year 2020-21	06
Proposed addition in Year	2021-22	300 approximate

10.5.11 Computer and Other Facilities

Particulars	Required	Available	Shortfall
Computers for Students (Minimum required 1:6 of approved intake)	200	251	0
Multimedia PC's in library/Reading Room	10	10	0
Printers	10	20	0
Internet Bandwidth	50	50 Mbps	0
Legal System Software	--	110	0
Legal Application Software	20	27	0
Multimedia Projector	--	6	0
Reprographic Facilities (Photo Copier, Fax, Plotter, Scanner)	--	1-Plotter, 1-Fax, 1-Photostat, 10-Scanner	0
Number of Terminals on LAN/WAN	200	251	0
No. of labs and Offices on Network	--	24	0
Institute Website with Mandatory Disclosured		Yes	www.gndpoly.org

TEMPLATE FOR THE INFORMATION HANDBOOK UNDER RIGHT TO INFORMATION ACT

CHAPTER-1

INTRODUCTION

This handbook is designed to provide information about Guru Nanak Dev Polytechnic College, Ludhiana running under the Nankana Sahib Education Trust, Ludhiana for citizens to secure access to information in order to promote transparency and accountability in the working of this Institution. This handbook is useful to the students, staff, parents and to the general public. This handbook has been prepared as per the provisions contained in the Right to Information Act 2005. In case, somebody wants to get more information on topics covered in this handbook as well as other information, they may contact College management through PIO of the Institute. Those who want information not available in the handbook may write to the Institution indicating specifically the information they want and purpose of using the information.

CHAPTER-2 (MANUAL-1)

PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES

Guru Nanak Dev Polytechnic College was established by the Nankana Sahib Education Trust (NSET). The Nankana Sahib Education Trust was founded in memory of the most sacred temple of Nankana Sahib, birth place of Guru Nanak Dev Ji. Shiromani Gurudwara Parbandhak Committee, Amritsar, a premier organisation of Universal Brotherhood, was the main force behind the mission of “Removal of Economic Backwardness through Technology”. With this mission, a Polytechnic was started in 1953 . The Trust deed was registered on 24th February, 1953 with a commitment by the Nankana Sahib Education Trust to uplift the vast weaker section of Indian polity comprising Rural India by admitting 70% students every year from rural areas. This commitment was made to the nation on 8th April, 1956, the day when the foundation stone of the Polytechnic College building was laid by Sh . N.V.Gadgil, the then Governor of Punjab. Nearly 25000 students have passed out from this College during the last several years and are at present successfully employed in India and abroad. The college is now ISO-9001-2000 certified and have signed MOU.

The College was initially started with three conventional Diploma level Engineering courses only i.e. Civil, Mechanical and Electrical & P.D.Automobile Engg. The College has kept pace with the unending fast expansion in the field of engineering. Diploma courses in Electronics & Communication Engg. and Computer were started in 1996 respectively. Another course in Automobile branch of engineering was introduced in 2005 respectively. While introducing new branches, employability and need of the industry is given top priority. Following courses of study are offered by the College:

DIPLOMA (Three Year)

Civil Engineering
Mechanical Engineering
Electrical Engineering
Electronics and Communication Engineering
Computer Science and Engineering
Automobile Engineering
Information Technology

POST DIPLOMA (One Year)

Automobile Engg.
CAD/CAM

DETAILS OF COURSES OFFERED

S. No.	Name of course	No. of seats	Duration
1	Diploma in Civil Engineering	60+3(Fee Waiver)+06(LEET)	3 years
2	Diploma in Electrical Engineering	60+3(Fee Waiver)+06(LEET)	3 years
3	Diploma in Mechanical Engineering	60+3(Fee Waiver)+06(LEET)	3 years
4	Diploma in Electronics and Comm. Engineering	60+3(Fee Waiver)+06(LEET)	3 years
5	Diploma in Computer Engineering	60+3(Fee Waiver)+06(LEET)	3 years
6	Diploma in Automobile Engineering	60+3(Fee Waiver)+06(LEET)	3 years
7	Diploma in Information Technology	60+3(Fee Waiver)+06(LEET)	3 years
8	Post Diploma in Automobile Engineering	20	1 year
9	Post Diploma in CAD/CAM	20	1 year

CHAPTER-3 (MANUAL-2)

Profile of Principal

Name: Mrs. Sarbjit Kaur
Date of Birth: 20-11-1970
Education Qualification: M.E. in Civil Engineering
Work Experience:22 years
Date of Appointment: 19-03-1999
Mobile No- : 98156-00649

POWERS AND DUTIES OF OFFICERS AND EMPLOYEES:

The Institution is managed by the Managing Committee formulated and approved by the Nankana Sahib Education Trust, Ludhiana. The present composition of Managing Committee are as follows:-

Sr. No.	Name	Address	Mobile Number
1	Adv. S. Harjinder Singh Dhami,Nankana Sahib Education Trust	Chairman
2	S. Maheshinder Singh Grewal,H No-153, Model Town, Ludhiana	Member
3	S. Darshan Singh Shivalik,Mehtab House, Madhuban Enclave, Barewal Road, Ludhiana	Member
4	S. Gurcharan Singh Grewal,H No-1756, tehsil Road, Jagraon, Ludhiana	Member
5	S. Sharanjit Singh Dhillon,H No-59-60, Panchsheel Vihar, Barewal, Ludhiana	Member
6	S. Harbhajan Singh Gill,VPO - Gill, Ludhiana	Member
7	S. Jogeshvar Singh Gill,27-G, Sarabha Nagar, Ludhiana	Member
8	S. Sachdev Singh Gill,Jasdev Singh Nagar, OPP- Nankana Sahib Public School, Gill, Ludhiana	Member
9	S. Baljit Singh Gill,VPO-Gill, Ludhiana	Member
10	S. Dharampal Singh,VPO-Gill, Ludhiana	Member
11	S. Avtar Singh Gill,VPO-Gill, Ludhiana	Member
12	S. Kamikar Singh Gill,VPO-Gill, Ludhiana	Member
13	Director Trust, NSET, Ludhiana,GNE Campus, NSET Office	Member
14	Principal, GNDEC,GNDEC, Ludhiana	Member
15	Principal, GNDPC,Guru Nanak Dev Polytechnic College, Ludhiana	Member
16	S. Ajmer Singh Gill,Village- Lakhowal, PO-Gaddowal, Ludhiana	Member

Selection Committee (Teaching)

S. No.	Name	Designation
1	Adv. S. Harjinder Singh Dhami	Chairman
2	S. Ajmer Singh Gill	Member
3	S. Maheshinder Singh Grewal	Member
4	S. Gurcharan Singh Grewal	Member
5	S. Pritam Singh	Member
6	S. Raghubir Singh Saharan Majra	Member
7	S. Amarjit Singh	Member
8	S. Sachdev Singh Gill	Member
9	S. Avtar Singh Gill	Member
10	S. Baljit Singh Gill	Member
11	Director, PSBTE & IT, Chandigarh	Member
12	Director Accedemic, PSBTE & IT, Chandigarh	Member
13	Director Trust, NSET, Ludhiana	Member
14	Secretary, NSET Ludhiana	Member
15	Principal, GNDPC Ludhiana	Member

Selection Committee (Non-Teaching)

S. No.	Name	Designation
1	Adv. S. Harjinder Singh Dhami	Chairman
2	S. Harpal Singh Jallah	Member
3	S. Charan Singh Alamgir	Member
4	S. Pritpal Singh Sangrur	Member
5	S. Gurdarshan Singh	Member
6	S. Raghubir Singh Saharan Majra	Member
7	S. Jagsir Singh (Kotra) Gill	Member
8	S. Sachdev Singh Gill	Member
9	S. Avtar Singh Gill	Member
10	S. Baljit Singh Gill	Member
11	Director Trust, NSET, Ludhiana	Member
12	Secretary, NSET Ludhiana	Member
13	Principal, GNDPC Ludhiana	Member Secretary

Finance Committee

S. No.	Name
1	S. Maheshinder Singh Grewal
2	S. Amarjit Singh Chawla
3	S. Jogeshwar Singh Mangat
4	S. Jaipal Singh Mundian, MSGPC
5	S. Sachdev Singh Gill
6	S. Avtar Singh Gill
7	S. Baljit Singh Gill
8	Principal, GNDPC

Grievances Disciplinary Committee

S. No.	Name
1	S. Maheshinder Singh Grewal
2	S. Amarjit Singh Chawla
3	S. Jogeshwar Singh Mangat
4	S. Jaipal Singh Mundian, MSGPC
5	S. Sachdev Singh Gill
6	S. Avtar Singh Gill
7	S. Baljit Singh Gill
8	Principal, GNDPC

Purchase Committee

S. No.	Name
1	S. Jogeshwar Singh Mangat
2	S. Harpal Singh Jallah
3	S. Gurcharan Singh Grewal
4	S. Kamikar Singh Gill
5	S. Jaswinder Singh Khalsa
6	S. Sachdev Singh Gill
7	S. Avtar Singh Gill
8	S. Baljit Singh Gill
9	Principal, GNDPC

Contract Committee

S. No.	Name
1	S. Ajmer Singh Gill
2	S. Gurdarshan Singh
3	S. Amarjit Singh Banbhori
4	S. Sachdev Singh Gill
5	S. Avtar Singh Gill
6	S. Baljit Singh Gill
7	Principal, GNDPC

Chairman of all the Committee constituted by Nankana Sahib Education Trust is President, Nankana Sahib Education Trust/Managing Committee Guru Nanak Dev Engineering College. In the absence of the Chairman, Senior most Committee member chaired/presides the meeting. The Member Secretary/Additional Secretary is the convenor of all these Committees. The Minutes of the above Committees are recorded. The Meeting of the Managing Committee are being held once in six months or as per the requirement and other Committee meetings are held as and when the matters comes for the perusal of the Committee. The participation of the public in the meeting of the Board and Committee does not arise since the meetings pertain to internal functioning of the institution except in Purchase Committee Meeting, the suppliers can also participate, if required.

Deans:-

Academic: Mrs. Sarabjit Kaur
Training & Placement: S. Prabhpreet Singh
Chief Warden: S. Gurcharan Singh
Warden: Sh. Aman Bhardwaj
The Deans are looking after general administration of their respective Branches/Sections. The Chief Warden & Warden are looking after general administration of Boy's Hostel.

CHAPTER-4 (MANUAL-3)

RULES, REGULATATIONS, INSTRUCTIONS, MANUAL AND RECORDS FOR DISCHARING FUNCTIONS:

The Institution Service Code for Grant-in-Aid are governed by Punjab Civil Services Rules. Pay-scale and allowances of faculty members of non-teaching staff are governed by Punjab Govt. norms. The Institution Service Code for Self Financing Scheme are governed by Nanakana Sahib Education Trust, Ludhiana. Pay-scale and allowances of faculty members of non-teaching staff are also governed by Nanakana Sahib Education Trust, Ludhiana.

CHAPTER-5 (MANUAL-4)

PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH, OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF

Guru Nanak Dev Polytechnic College is an educational Institution and is controlled by the Managing Committee formulated and approved by Nankana Sahib Education Trust, Ludhiana and as such there is no provision to seek consultation/participation of public or its representatives for formulation of policies.

CHAPTER-6 (MANUAL-5)

A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL

The main important records/documents that are held by the Institution are given below:-

Sr.No.	Name of the Document/Record	Held by/under the control of
1	Agenda and Minutes of Managing Committee	Establishment Department
2	Title deeds of land	Nankana Sahib Education Trust
3	Fixed Assets Registers	By respective Department
4	Vouchers, Ledgers, Invoices, Cash Books	Superintendent (Accounts)
5	Personal files of staff and Officers	Superintendent (Establishment)
6	Provident Fund	Superintendent (Accounts)
7	Legal case files	Superintendent (Establishment)
8	Stock Register-Stores	Steno

CHAPTER-8 (MANUAL-7)

THE NAMES, DESIGNATION AND OTHER PARTICUPARS OF THE PUBLIC INFORMATION OFFICERS

Name of the Institution : Guru Nanak Dev Polytechnic College

Public Information Officers
Name	Designation	STD	Phone No.(Office)	Phone No.(Home)	Fax	E-mail	Address	Name of the account in which application fees to be deposited/credit
Mrs. Charanjit Kaur	Head of Applied Science Department	161	2490654 Ext.427	98147-14126	2504455	--	Gill Road, Ludhiana	-
Appellate
Adv. S. Harjinder Singh Dhami	Chairman, N.S.Ed.T	--	--	--	--	sgpc@vsnl.com	--	-
Mrs. Sarbjit Kaur	Principal	161	2490654	9815609649	2504455	principalgndp@gmail.com	--	-

CHAPTER-9 (MANUAL-8)

PROCEDURE FOLLOWED IN DECISION MAKING PROCESS

Administrative

Appointments are made by the Selection Committee formulated and approved by Nankana Sahib Education Trust, Ludhiana through open advertisement. Internal administration is controlled by head of Institutions i.e Principal. For smooth functioning of Institution Head of Departments are appointed to look after the routine administration of their respective Departments. Dean (Academic)and Chief Warden (Hostels) have also been appointed from among the Senior faculty members to help the Principal in running the administration.

Financial

The Principal is vested with the powers of managing overall affairs of the Institution under the superintendence and control of Managing Committee. He has been vested with the financial powers to incur expenditure upto different limits under different heads. All the policy decision are decided and approved by the Managing Committee and it has got financial power to incur the purchase of capital assets upto maximum limits as per requirement.

CHAPTER-10 (MANUAL 9)

DIRECTORY OF OFFICERS AND EMPLOYEES

The following are the Officers/head of Department in the Institution -Guru Nanak Dev Polytechnic College, Ludhiana

ADMINISTRATION

Name	Residence Address	Email Id	Contact No.
Mrs. Sarbjit Kaur, Principal	--	principalgndp@gmail.com	0161-2490654 (O)0161 2504455(Fax) 9815609649(M)
Mrs. Lakhvir Kaur(Steno)	Vill:Rania, PO: Sangowal Ludhiana	lakhvirphampher73@rediffmail.com	0161-2490654(O) 94179-86096
Training Placement
Name	Position	Email-Id	Contact No
S. Prabhpreet Singh	Incharge	principalgndp@gmail.com	0161-2490654(Ext.413)

ACCOUNTS AND AUDIT BRANCH

Name	Address	Email Id	Contact No.
S. Harpal Singh	S/o S. Onkar Singh, VPO: Gill,Ludhiana	harpal_gill@rediffmail.com	0161-2814187
S. Gursharan Singh	V-Rania, PO-Sangowal,Ludhiana	-	2490654(O)
S.Balbir Singh	--	-	2490654(O)
Sh.Surinder Kumar	Q. No. 201, GNE Campus, Gill Road, Ludhiana	-	99152-57842
S. Pavittar Singh	S/o S. Ujagar Singh, Vill: Himanyupura,PO: Lalton Kalan, Ldh.	-	0161-2807114 (R)

ADMINISTRATIVE BRANCH

Name	Address	Email Id	Contact No.
S.Jasmir Singh, SA	Vill: Bhat Majra, PO: Saidpura, Tech. Distt. Fatehgarh Sahaib	jbhatmajra@gmail.com	01763-268681 (PP)
Mrs. Lakhvir Kaur	VPO-Ranian, Ludhiana	-	0161-2821207
Mrs.Mandeep Kaur, Clerk	Q. No. 207, GNE Campus, Ldh.	manugill0774@gmail.com	95010-18418
S. Jaspal Singh	VPO-Sayan Kalan, Ludhiana	-	95010-05247 (M)
Sh. Sushil Kumar	S/o Sh. Girdhari Lal, Ludhiana	-	98728-61067 (M)

CIVIL ENGINEERING DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
S. Gurcharan Singh	M. E. Civil Engineering	HOD	16-Mar-1999	Regular
S. Jagdishpreet Singh	M. Tech( Soil & Foundation Engg.),Civil Engineering	Lecturer	03-Feb-2014	Contract Basis
S. Shahbaz Singh	M. Tech Geotechnical Engg., Civil Engg.	Lecturer	10-Aug-2017	Contract Basis
S. Brahmjot Singh	B. Tech. Civil Engineering	Lecturer	23-Aug-2017	Contract Basis
S. Kulraj Singh	M. Tech Structural Engg., B. E. Civil Engg.	Lecturer	16-Jul-2019	Contract Basis
Ms. Sandeep Kaur	M. Tech Structural Engg., B. Tech Civil Engineering	Lecturer	12-Sep-2022	Contract Basis
S. Jasjit Singh Goraya	M. Tech Structural Engg., B. Tech Civil Engineering	Lecturer	12-Sep-2022	Contract Basis
S. Harpal Singh	Matric	Sr. Assistant	23-May-1988	Regular

MECHANICAL ENGINEERING DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
Vacant	--	HOD	00--0000	Regular
S. Gurmit Singh	B.E. Mech. Engg.	Officiating Incharge Mech. Deptt.	08-Aug-1996	Regular
Mrs. Tejinder Kaur	M. Tech Production Engg.	Lecturer	17-Jul-2006	Contract Basis
S. Maninder Singh	M. Tech. Production Engg.	Lecturer	15-Jan-2010	Contract Basis
S. Davinder Singh	B.Tech. Mech. Engg.	Lecturer	19-Jul-2006	Contract Basis
Sh. Amandeep Pal	M.Tech. Industrial Engineering	Lecturer	19-Jan-2009	Contract Basis
S. Gurtej Singh	M. E. Thermal Engineering	Lecturer	02-May-2023	Contract Basis
Vacant	B.E. Mech. Engg.	Lecturer	00--0000	Contract Basis
S. Harpal Singh	Matric	Sr. Assistant	23-May-1988	Regular

ELECTRIAL ENGINEERING DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
Vacant	M.E. Electrical Engg.	HOD	00--0000	Regular
Mrs. Ramneek Kaur Gill	M. Tech Electrical Engg.	Lecturer	27-Jul-2012	Contract Basis
Mrs. Gurinder Kaur Sandhu	M. Tech Electrical Engg.	Lecturer	03-Aug-2012	Contract Basis
Mrs. Mandeep Kaur	M. Tech Power Engg.	Lecturer	01-Oct-2020	Contract Basis
Ms. Chamandeep Kaur	M. Tech Power Engg.	Lecturer	12-Sep-2022	Contract Basis
Ms. Upkar Kaur	B.Tech Electrical Engineering	Lecturer	00--0000	Contract Basis
Mrs. Sinder Kaur	M.A.	Clerk	17-Jul-2006	Regular under SFS
Sh. Surinder Pal	M.Tech (Electrical Engg.)	Lab Asstt.	25-Sep-2000	Regular under SFS

COMPUTER SCIENCE AND ENGINEERING DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
Dr. Hardeep Singh Jawanda	Ph. D, M.Tech. (IT), B.E. (CSE), MCSE 4 & 2K, CCNA, A+, MCDBA	HOD	01-Dec-1999	Regular under SFS
Sh. Sanjeev Kumar	M.Tech(CSE) B.Tech. (CSE)	Lecturer	13-Sep-2001	Regular under SFS
Sh. Aman Bhardwaj	B.E. (CSE)	Lecturer	05-Oct-2004	Regular under SFS
Mrs. Sonia Chawla	B.Tech. (CSE)	Lecturer	08-Feb-2008	Regular under SFS
Mrs. Harpreet Kaur	M.Tech. (CSE),B.Tech. (CSE)	Lecturer	23-Aug-2010	Regular under SFS
Mrs. Harpreet Kaur Sharma	AMIE (CSE), Diploma in Computer Engineering	Lecturer	15-Apr-2015	Regular under SFS
Mrs. Prabhjot Kaur	B. Tech. (I.T)	Programmer	16-Jul-2007	Regular under SFS
S. Gursharan Singh	+2 N.M., I.T.I.	Technician	01-Apr-1997	Regular under SFS
Mrs. Rajdeep Kaur	MCA	Lab. Asstt.	16-Jul-2010	Regular under SFS
Mrs. Sinder Kaur	M. A.	Clerk	17-Jul-2006	Regular under SFS

ELECTRONICS AND COMMUNICATION ENGINEERING DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
S.Satnam Singh	M.Tech. (ECE)	HOD	10-Jun-1996	Regular under SFS
S. Parampal Singh	M.Tech. (ECE)	Lecturer	21-Jan-2011	Regular under SFS
S. Chatar Partap Singh Sohi	M.Tech ECE	Lecturer	08-Jan-2014	Regular under SFS
Ms. Bhavneet Gill	M.Tech (ECE)	Lecturer	02-Apr-2014	Regular under SFS
S. Harjit Singh	M.Tech (ECE)	Lecturer	06-Jan-2016	Regular under SFS
Ms. Kamalpreet Kaur	M.Tech. ECE, B.Tech. (ECE)	Lecturer	12-Sep-2022	Contract under SFS
S. Gurmeet Singh	ITI Electronic Radio/TV	Lab Asstt.	25-Sep-2000	Regular under SFS
Mrs. Lakhvir Kaur	M. A.	Jr. Scale Steno	17-May-1994	Regular

AUTOMOBILE ENGINEERING DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
S. Prabhpreet Singh	B. E. Automobile Engg., M. Tech. Industrial Engg., MBA Marketing	HOD P. D. Auto	02-Aug-2005	Regular
Vacant	B.Tech. Auto. Engg.	Lecturer in P. D. Auto	00--0000	Contract Basis
S. Amandeep Singh	Post Diploma in Auto & Tractor Engg.	Foreman Auto	15-Jul-2010	Contract Basis
S. Amanjot Singh	M. Tech. Industrial Engg.	Lecturer	04-Aug-2015	Regular under SFS
S. Prabhgundeep Singh	B.E. Mechanical Engg, MBA HR	Lecturer	18-Jan-2021	Contract under SFS
Vacant	B.E. Mechanical Engg	Lecturer	00--0000	Contract under SFS
Vacant	B.Tech. Mechanical Engg.	Lecturer	00--0000	Contract under SFS
Vacant	B.Tech. Mechanical Engg.	Lecturer	00--0000	Contract under SFS
S. Sukhwinder Singh	ITI Motor Mechanic	M.D.M	01-Nov-1995	Regular
Vacant	--	Instructor	00--0000	Contract under SFS
Mrs. Lakhvir Kaur	M. A.	Jr. Scale Steno	17-May-1994	Regular
S. Hushiar Singh	10+2, I.T.I Wireman	Attendant	02-Aug-2005	Regular under SFS

APPLIED SCIENCES DEPARTMENT

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
Mrs. Charanjeet Kaur	M.Sc., M.Phil (Maths)	HOD	16-Mar-1999	Regular
Mrs. Sarabjot Kaur	M.A. Englilsh, M. Phil.	Lecturer	25-Sep-2009	Contract Basis
S. Jaspal Singh	M. Phil, M.Sc. (Physics) (Pbi University)	Lecturer	16-Jul-2007	Contract Basis
S. Tajinder Pal Singh	M. Sc. (Maths), NET	Lecturer	01-Sep-2017	Contract Basis
Dr. Rupinder Kaur	Ph. D,,M.Sc. (Chem.), B. Ed., M. Phil	Lecturer	19-Aug-2008	Contract Basis
S. Gurpreet Singh	M. Sc. Physics, M.E. (EIC)	Lecturer	23-Jul-2013	Regular under SFS
Vacant	M.A. English, B. Ed.	Lecturer	00--0000	Contract under SFS
Miss. Kirandeep Chouhan	M.Sc. Chemistry	Lecturer	01-Feb-2021	Contract under SFS
Vacant	--	Lecturer	00--0000	Contract under SFS
Vacant	--	Lab Asstt.	00--0000	Contract under SFS

Workshop

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type

LIBRARY

Name	Qualifications	Designation	Date of Joining to the Institute	Appointment Type
Mrs. Suman Bala	M.Lib., M.A.	Assistant Librarian	28-Jul-2014	Contract under SFS

SECURITY STAFF

S. No.	Name	Address	Contact No.
1	Sh. Ram Adahar, Chowkidar	S/o Sh. Pal, Vill: Purvanideen (Koralidama) PO: Bham Ganj, distt. Rai Barali	0161-2490654
2	S. Gurcharanjit Singh, Chowkidar	S/o S. Amar Singh, VPO; Gill, LUdhiana	0161-2816052
3	S. Ranjeet Singh Singh Chowkidar	--	--
4	S. Gurdeep Singh Chowkidar	S/o S. Dyal Singh	--