Guru Nanak Dev Polytechnic College, Ludhiana
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Mandatory Disclosure

Rules & Regulation Book
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Rules & Ragulation

Mandatory Disclosure updated on 07/12/2017

10.1 AICTE File No. North-West/1-403260341 Date & period of first online approval -13/7/2010 Period up to(2010-18)

10.2 Name of the Institution: Guru Nanak Dev Polytechnic College,Ludhiana
Address of the Institution: Gill Park,Gill Road, Ludhiana-141006 City & Pin Code Ludhiana-141006State/UT Punjab

Longitude & Latitude

Phone number with STD Code 0161-2490654
Fax Number with STD Code 0161-2504455
Office hours at the institution 8 Hours
Academic Hours at the institution 8 Hours
Email: principalgndp@gmail.com
Website: www.gndpoly.org
Nearest Railway Station (dist in km) Ludhiana (6.5 km)
Nearest Airport (dist in km) : chandigarh

10.3 Type of Institution: Govt. Aided
Category (1)of the institution Minority: sikh
Category (2) of the Institution Co-Ed.

10.4 Name of the Organization running the Institution: Nankana Sahib Education Trust Type of the organisation: Trust Address of the Organisation: Gill Park, Gill Road,Ludhiana-141006 Registered with Sub Registrar,Ludhiana Registration Date: 24.2.1953 Website of the organisation: www.gndpoly.org

10.5 Name of the affiliating Board: Punjab State Board Of Technical Education Address : Sector 36-A,Chandigarh Website: www.punjabteched.com Latest Affiliation Period : upto 2018

10.6 Name of the Principal: S. Rabinder Singh
Exact Designation:
Principal
Phone number with STD code: 0161-2490654
Fax number with STD Code: 0161-2504455
Email Id: principalgndp@gmail.com
Highest Degree: M. Tech.

Governing Body of Members

TEMPLATE FOR THE INFORMATION HANDBOOK UNDER RIGHT TO INFORMATION ACT
CHAPTER-1
INTRODUCTION

This handbook is designed to provide information about Guru Nanak Dev Polytechnic College, Ludhiana running under the Nankana Sahib Education Trust, Ludhiana for citizens to secure access to information in order to promote transparency and accountability in the working of this Institution. This handbook is useful to the students, staff, parents and to the general public. This handbook has been prepared as per the provisions contained in the Right to Information Act 2005. In case, somebody wants to get more information on topics covered in this handbook as well as other information, they may contact College management through PIO of the Institute. Those who want information not available in the handbook may write to the Institution indicating specifically the information they want and purpose of using the information.

CHAPTER-2 (MANUAL-1)
PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES

Guru Nanak Dev Polytechnic College was established by the Nankana Sahib Education Trust (NSET). The Nankana Sahib Education Trust was founded in memory of the most sacred temple of Nankana Sahib, birth place of Guru Nanak Dev Ji. Shiromani Gurudwara Parbandhak Committee, Amritsar, a premier organisation of Universal Brotherhood, was the main force behind the mission of “Removal of Economic Backwardness through Technology”. With this mission, a Polytechnic was started in 1953 . The Trust deed was registered on 24th February, 1953 with a commitment by the Nankana Sahib Education Trust to uplift the vast weaker section of Indian polity comprising Rural India by admitting 70% students every year from rural areas. This commitment was made to the nation on 8th April, 1956, the day when the foundation stone of the Polytechnic College building was laid by Sh . N.V.Gadgil, the then Governor of Punjab. Nearly 25000 students have passed out from this College during the last several years and are at present successfully employed in India and abroad. The college is now ISO-9001-2000 certified and have signed MOU.

The College was initially started with three conventional Diploma level Engineering courses only i.e. Civil, Mechanical and Electrical & P.D.Automobile Engg. The College has kept pace with the unending fast expansion in the field of engineering. Diploma courses in Electronics & Communication Engg. and Computer were started in 1996 respectively. Another course in Automobile branch of engineering was introduced in 2005 respectively. While introducing new branches, employability and need of the industry is given top priority. Following courses of study are offered by the College:

DIPLOMA (Three Year)

  1. Civil Engineering
  2. Mechanical Engineering
  3. Electrical Engineering
  4. Electronics and Communication Engineering
  5. Computer Science and Engineering
  6. Automobile Engineering

POST DIPLOMA (One Year)

Automobile & Tractor Engg.

CHAPTER-3 (MANUAL-2)
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES:

The Institution is managed by the Managing Committee formulated and approved by the Nankana Sahib Education Trust, Ludhiana. The present composition of Managing Committee are as follows:-

Sr. No.
Name
Address
Tele No.
Mobile No.
1. S. Gobind Singh Longowal,, President N.S.E.T. -- - --
2. S. Ajmer Singh Gill, Vill: Lakhowal, PO: Gaddowal, Ludhiana 0161-2843200 98727-53109
3. S. Harsurinder Singh Gill VPO: Kothe Rahlan, Jagroan 951624-222716 94173-00071
4. S. Sharanjit Sigh Dhillon Kothi No. 59-60, Panchsheel Vihar, Near Hotel Magnat, Badowal , Ludhiana 0161-24540571 98153-92542
5. S. Gurmail Singh Sangowal VPO: Sangowal, Ludhiana 0161-28148971 98148-98897
6. S. Gurcharan Singh Grewal H. No-1756, Teh Road, Jagraon, Ludhiana    
7. S. Raghubir Singh Saharnmajra VPO- Saharnmajra, Ludhiana    
8. S. Maheshinder Singh Grewal H No-153, Model Town, Ludhiana    
9. S. Tara Singh Gill 2084, Dugri Road, Model Town Extn. Ludhiana    
10. S. Charan Singh Alamgir VPO-Alamgir, Ludhiana    
11. S. Baljit Singh Gill --    
12. S. Sachdev Singh Gill --    
13. Dirrector Trust Affairs Trust Office, GNE Campus, Ludhiana    
14. Dr. M.S. Saini Principal G.N.E. College Principal Bangalo, GNE campus, Ludhiana    
15. S. Rabinder Singh,Principal Polytechnic SCF-110, New Grain Market, Gill Road, Ludhiana   98150-13117
16. HOD Mech. -- 0161-2490654(O) (Ext.408) 0161-2504455(Fax) --

Selection Committee (Teaching)

S. No.
Name
Designation
1. S. Gobind Singh Longowal,Nankana Sahib Education Trust., Ludhiana Chairman
2. S. Ajmer Singh Gill Member
3. S. Maheshinder Singh Grewal Member
4. S. Gurmail Singh Sangowal Member
5. S. Gurcharan Singh Grewal Member
6. Dr. Dalwinder Singh Grewal Member
7. Director, GNDEC Member
8. Principal, GNDPC Member

Selection Committee (Non-Teaching)

S. No.
Name
Designation
1. S. Gobind Singh Longowal, Chairman, N.S.Ed.T. Chairman
2. S. Amarjit Singh Chawla Member
3. S. Charan Singh Alamgir Member
4. S. Haurinder Singh Gill Member
5. S. Raghubir Singh Saharnmajra Member
6. S. Harpal Singh Jalah Member
7. S. Kanwalinder Singh Thekedar Member
8. Director, GNDEC Member
9. Principal, GNDPC Member Secretary

Selection Committee (Finance)

S. No.
Name
1. S. Amarjit Singh Chawla
2. S. Harpreet Singh Garcha (Member SGPC)
3. S. Harsurinder Singh Gill (Member SGPC)
4. S. Jogeshwar Singh Mangat
5. S. Jagjit Singh Talwandi
6. Director, GNDEC
7. Principal, GNDPC

Grievances & Disciplinary Committee

S. No.
Name
1. S. Ajmer Singh Gill
2. S. Harsurinder Singh Gill
3. S. Charan Singh Alamgir
4. S. Harpreet Singh Garcha
5. S. Harpal Singh Jalah
6. Director, GNDEC
7. Principal, GNDPC

Purchase Committee

S. No.
Name
1. S. Ajmer Singh Gill
2. S. Gurmail Singh Sangowal
3. Director, Trust Affairs
4. Director, GNDEC / Principal, GNDPC

Contract Committee

S. No.
Name
Designation
1. S. Ajmer Singh Gill Member
2. S. Harsurinder Singh Gill Member
7. Director, GNDEC Member
8. Principal, GNDPC Member

Chairman of all the Committee constituted by Nankana Sahib Education Trust is President, Nankana Sahib Education Trust/Managing Committee Guru Nanak Dev Engineering College. In the absence of the Chairman, Senior most Committee member chaired/presides the meeting. The Member Secretary/Additional Secretary is the convenor of all these Committees. The Minutes of the above Committees are recorded. The Meeting of the Managing Committee are being held once in six months or as per the requirement and other Committee meetings are held as and when the matters comes for the perusal of the Committee. The participation of the public in the meeting of the Board and Committee does not arise since the meetings pertain to internal functioning of the institution except in Purchase Committee Meeting, the suppliers can also participate, if required.

Deans:-
  1. Academic, Sh. Ashok Kumar
  2. Training & Placement, S. Prabhpreet Singh
  3. Chief Warden , S. Hardeep Singh Jawanda
  4. Warden, S. Chatarpartap Singh
  5. The Deans are looking after general administration of their respective Branches/Sections. The Chief Warden & Warden are looking after general administration of Boy's Hostel.

CHAPTER-4 (MANUAL-3)
RULES, REGULATATIONS, INSTRUCTIONS, MANUAL AND RECORDS FOR DISCHARING FUNCTIONS:

The Institution Service Code for Grant-in-Aid are governed by Punjab Civil Services Rules. Pay-scale and allowances of faculty members of non-teaching staff are governed by Punjab Govt. norms. The Institution Service Code for Self Financing Scheme are governed by Nanakana Sahib Education Trust, Ludhiana. Pay-scale and allowances of faculty members of non-teaching staff are also governed by Nanakana Sahib Education Trust, Ludhiana.

CHAPTER-5 (MANUAL-4)
PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH, OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF

Guru Nanak Dev Polytechnic College is an educational Institution and is controlled by the Managing Committee formulated and approved by Nankana Sahib Education Trust, Ludhiana and as such there is no provision to seek consultation/participation of public or its representatives for formulation of policies.

CHAPTER-6 (MANUAL-5)
A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL

The main important records/documents that are held by the Institution are given below:-

Sr. No.
Name of the Document/Record
Held by/under the control of
1. Agenda and Minutes of Managing Committee Steno
2. Title deeds of land Nankana Sahib Education Trust
3. Fixed Assets Registers By respective Department
4. Vouchers, Ledgers, Invoices, Cash Books Superintendent (Accounts)
5. Personal files of staff and Officers Superintendent (Establishment)
6. Provident Fund Superintendent (Accounts)
7. Legal case files Superintendent (Establishment)
8. Stock Register-Stores Steno

CHAPTER-8 (MANUAL-7)
THE NAMES, DESIGNATION AND OTHER PARTICUPARS OF THE PUBLIC INFORMATION OFFICERS
Name of the Institution : Guru Nanak Dev Polytechnic College

Public Information Officers
Name
Desig-
nation
STD
Phone No.
(Office)
Phone No.(Home)
Fax
E-mail
Address
Name of the account in which application fees to be deposited/credit
S. Hardeep Singh Jawanda Head of Computer Engg. Department 0161 2490654
Ext.421
98729-55518 2504455 hardeepjawanda@gmail.com Gill Road, Ludhiana -
Appellate Authority
S. Gobind Singh Longowal Chairman, N.S.Ed.T -- -- -- -- sgpc@vsnl.com -- -
S. Rabinder Singh Principal 161 2490654 98150-13117 2504455 principalgndp@gmail.com SCF-110, New Grain Market, Gill Road, Ludhiana -

CHAPTER-9 (MANUAL-8)
PROCEDURE FOLLOWED IN DECISION MAKING PROCESS

Administrative

Appointments are made by the Selection Committee formulated and approved by Nankana Sahib Education Trust, Ludhiana through open advertisement. Internal administration is controlled by head of Institutions i.e Principal. For smooth functioning of Institution Head of Departments are appointed to look after the routine administration of their respective Departments. Dean (Academic)and Chief Warden (Hostels) have also been appointed from among the Senior faculty members to help the Principal in running the administration.

Financial

The Principal is vested with the powers of managing overall affairs of the Institution under the superintendence and control of Managing Committee. He has been vested with the financial powers to incur expenditure upto different limits under different heads.
All the policy decision are decided and approved by the Managing Committee and it has got financial power to incur the purchase of capital assets upto maximum limits as per requirement.

CHAPTER-10 (MANUAL 9)
DIRECTORY OF OFFICERS AND EMPLOYEES

The following are the Officers/head of Department in the Institution -Guru Nanak Dev Polytechnic College, Ludhiana

ADMINISTRATION

Name
Residence Address
Email Id
Contact No.
S. Rabinder Singh, Principal SCF-110, New Grain Market, Gill Road, Ludhiana principalgndp@gmail.com 0161-2490654 (O)0161 2504455(Fax) 98150-13117(M)
Mrs. Lakhvir Kaur(Steno) Vill:Rania, PO: Sangowal Ludhiana lakhvirphampher73@rediffmail.com 0161-2490654(O)0161- 2120989(R) 94179-86096
Traing & Placement
Name
Position
Email-Id
Contact No
S. Prabhpreet Singh Incharge principalgndp@gmail.com 0161-2490654(Ext.413)

ACCOUNTS AND AUDIT BRANCH

Name
Address
Email Id
Contact No.
S. Harpal Singh S/o S. Onkar Singh, VPO: Gill,Ludhiana harpal_gill@rediffmail.com 0161-2814187
S. Gursharan Singh V-Rania, PO-Sangowal,Ludhiana - 2490654(O)
Sh.Surinder Kumar Q. No. 10, Near Trust Ofice, GNE Campus, Ludhiana - 99152-57842
S.Balbir Singh -- - 2490654(O)
Mr.Pavittar Singh S/o S. Ujagar Singh, Vill: Himanyupura,PO: Lalton Kalan, Ldh. - 0161-2807114 (R)

ADMINISTRATIVE BRANCH

Name
Address
Email Id
Contact No.
Mr.Jasmir Singh, SA Vill: Bhat Majra, PO: Saidpura, Tech.& Distt. Fatehgarh Sahaib jbhatmajra@gmail.com 01763-268681 (PP)
Mrs. Lakhvir Kaur VPO-Ranian, Ludhiana - 0161-2821207
Ms.Mandeep Kaur, Clerk Q. No. 207, GNE Campus, Ldh. mandeepkaran07@rediff.com 0161-2500107 (R)
S. Jaspal Singh VPO-Sayan Kalan, Ludhiana - 95010-05247 (M)
Mr. Sushil Kumar S/o Sh. Girdhari Lal, Ludhiana - 98728-61067 (M)

LIBRARY

Name
Designation
Mobile No.
Tel.No. (Land line)
Fax No.
Address
Tel. No. (Resi)
Email id
S. Bhajan Singh Draftsman 0161-2490654     - Ext. 423 -
Mrs. Suman Bala Assistant Librarian 0161-2490654     -- Ext. 423 -
S. Harpreet Singh Attd. 94630-44306     VPO- Dhandra, Ludhiana - -

SECURITY STAFF

S. No.
Name
Address
Contact No.
1. Sh. Ram Adahar, Chowkidar S/o Sh. Pal, Vill: Purvanideen (Koralidama) PO: Bham Ganj, distt. Rai Barali 0161-2490654
2. Sh. Gurdeep Singh, Chowkidar S/o S.Bhag Singh, Railway Station Road, VPO: Gill, Ludhiana 0161-2490654
3. Sh. Gurcharanjit Singh, Chowkidar S/o S. Amar Singh, VPO; Gill, LUdhiana 0161-2816052
4. S. Bagga Singh, Chowkidar - -
5. S. Ranjeet Singh Singh Chowkidar    
6. S. Gurdeep Singh Chowkidar S/o s. Dyal Singh  

Affiliation Document For the Year 2017-2018